Features

Multiple measurement systems

Measure workload by 4 different systems simultaneously, CAP-L4E, W2Q, RCP and CPT. The average value is calculated annually and used to assign workload prospectively on a daily basis.

Audit report

Review any case or specimen coding and make sure it is done correctly.

User-specified filters

Generate daily, weekly, monthly, quarterly and annual reports on the fly from any date range you need. The data is stored indefinitely and available in real-time.

Capture all clinical activities

Any clinical activity documented in your AP system is automatically captured including frozen sections, internal consults, tumor board reviews and reviews of previous relevant cases.

Export to Excel or PDF

Export any report to an excel spreadsheet for further analysis, or to a PDF file to email to colleagues, or to print on paper.

Fast & lightweight

Data is calculated once then stored to a server or an embedded database for multiple reads from thin clients for a responsive system.

Details

Dashboard

A business dashboard is a visual interface that provides a consolidated view of key performance indicators (KPIs) and metrics, enabling you to make informed, data-driven decisions across the 3 major steps of the workflow: grossing room, histology lab and signout.

Workload

Track your staffing requirement by the total number of full-time equivalents (FTE) and grouped by facilities, specialties, sub-specialties and pathologists during any time period in real-time.

Backlog

Cases are sorted by turn-around time and color coded in green, amber or red to highlight the backlog to the grossing room or histology lab. A dashboard is available tailored for the grossing room and another for the histology lab.

Routing

Cases assigned to pathologists are tracked prospectively in real-time based on complexity to facilitate a fair and equitable distribution of work within the department.

Daily

Track your daily assignments and compare your progress to your colleagues in real-time to encourage an open, fair and transparent environment.

Specimens

Track the volume and workload for each specimen type.

Forecast

Track volume and workload trends by facilities, specialties, subspecialties and specimen type.

Auditor

Review individual cases and specimens coding to ensure it is done correctly.

Histology

The number of blocks and slides flowing through the histology lab are tracked daily and hourly for each step to ensure adequate staffing and avoid bottle-necks.

Turnaround Time

Track turnaround time for the current month and compare to previous months and years by business hours automatically adjusted for weekends and statutory holidays.

Schedule

A living weekly schedule generated by artificial intelligence to optimize workflow and job satisfaction with a rotating view either by service or by staff.

Workdays

Track pathologists schedule by service days over any time period.

Distribution

Track pathologists schedule by workload FTE over any time period.

SQL

The SQL interface contains many additional custom reports that you can execute. You can also create your own reports if you are comfortable with the programming language, or I can do it for you for a small fee.

More features

  • Flexible interface: compatible with most AP systems
  • Minimum maintenance: measuring workload should not increase your workload
  • Accurate: coding is case-by-case and specimen-by-specimen using the same principles as a billing system
  • Automated: runs on a preset schedule with no or minimal burden to your AP system
  • Tested: already used by 3 large institutes, and counting
  • Community: created by a pathologist for pathologists
  • Context-sensitive help: just press the F1 key to get assistance
  • Free: Your cost is hardware, maintenance and support